What is WorkForce ?

WorkForce Cloud HR Suite is a comprehensive HR solution designed to streamline various HR and business processes. In the following page, we will provide a detailed overview of all the components.


WorkForce Cloud Application Framework

The WorkForce Cloud Application Framework is a genuine creation by DataByte Ltd. Starting from scratch, we’ve meticulously developed it using the latest Microsoft technologies. As a result, it embodies cutting-edge features and functionalities. Furthermore, its foundation is the Microsoft Azure Cloud Infrastructure, ensuring stability and security. Consequently, users benefit from a reliable platform that’s both modern and efficient. In essence, WorkForce represents DataByte’s commitment to quality and innovation in HR solutions.

Security Layer

The security of our WorkForce Cloud HR system is a key factor. We adhere to the latest best practices in secure web development, ensuring a robust foundation. Additionally, we’ve integrated advanced security features, including two-factor authentication, which adds an extra layer of protection for users. Moreover, as data moves, it’s encrypted in transit, safeguarding information every step of the way. Furthermore, not only is data encrypted at rest, but even within our backups, ensuring comprehensive security. In essence, “The Security Layer” in WorkForce is a testament to our unwavering commitment to data protection and user trust.

Common HR Database

This unique feature of WorkForce ensures that all our applications are seamlessly integrated with each other. As a result, users can effortlessly transition between tools without the hassle of exporting and importing data. Moreover, this integration helps automate numerous HR processes, streamlining tasks and enhancing efficiency. Furthermore, it offers a central repository for all employee data, making information access and management simpler and more organized. In essence, The Common HR Database is our solution to cohesive, efficient, and user-friendly HR management.

HR Management Module

At the heart of the WorkForce Cloud HR system by DataByte Ltd lies the “HR Management Module”. Firstly, this serves as the central hub for all employee data, ensuring consistency and accuracy. Moreover, its unique design allows multiple modules to access the same data, eliminating the need for duplicate entries and preventing data inconsistencies. Furthermore, any updates made are instantly reflected across all WorkForce modules, ensuring real-time synchronization. Lastly, the data is organized logically, simplifying navigation and making information retrieval a breeze. In essence, this module offers a cohesive, efficient, and user-friendly approach to HR data management. Read more about our People HR Module.

Payroll for Malta Module

Our Payroll system is meticulously tailored for Malta’s unique payroll needs. Firstly, it simplifies the entire payroll process by seamlessly integrating with leave and attendance systems. This ensures real-time updates, eliminating the need for manual checks. Moreover, the system boasts features like automated submissions, powerful reporting tools, and an employee portal where individuals can access payslips and personal data. Additionally, it offers advanced capabilities such as pay-run previews, mid-month runs, and smart health checks for FS7 reporting. In essence, WorkForce Payroll stands as a testament to efficiency, integration, and user-centric design, aiming to streamline payroll tasks while ensuring accuracy and compliance. Read more about our Payroll.

Leave Management Module

The WorkForce Leave Management module offers a completely paperless solution, allowing employees to request time off via a user-friendly app. Moreover, managers can swiftly approve or decline these requests using the same platform. Furthermore, the system provides a clear view of when team members are off, ensuring smooth operations. Additionally, it boasts the capability to generate insightful reports, analyzing leave balances and trends. This not only aids in informed decision-making but also ensures a harmonious work-life balance for employees. In essence, our system simplifies leave management while ensuring transparency and efficiency. Read more about the Leave System.

Time & Attendance Module

WorkForce TimeKeeper stands as a beacon of efficient attendance management. Firstly, it’s a cloud-based solution, designed to track attendance and plan work schedules with precision. Moreover, it offers centralized employee management, ensuring all workforce data is accessible from one unified platform. Furthermore, the system grants businesses the flexibility to set specific parameters for punch-ins, tailoring the experience based on work schedules and locations. This not only simplifies the attendance process but also ensures alignment with organizational policies. In essence, TimeKeeper is a testament to modern, efficient, and user-centric attendance management. Read more about Timekeeper.

Custom HR Fields Module

The Custom HR Fields Module in our WorkForce Cloud HR system is a game-changer for many of our clients. It offers the flexibility to enhance employee records, ensuring every detail is captured. Moreover, you can add custom fields, perfectly tailored to your organization’s unique needs. Furthermore, with the inclusion of drop-downs and lists, data input becomes structured and streamlined. This centralized system not only captures standard details but also unique attributes like certifications and personal preferences. Additionally, predefined options ensure consistent data entry, enhancing accuracy. In essence, this module provides a comprehensive approach to data management, empowering HR processes and facilitating informed decision-making.

Employee Files Module

In the WorkForce Cloud HR system, the Employee Files Module stands as a seamless extension to the Custom Fields Module. Firstly, it offers organizations a secure platform to store employee-related files, linking them directly to individual profiles. Moreover, this design ensures swift and hassle-free file retrieval. Furthermore, with customisable permissions in place, file access remains exclusive to authorized users, ensuring data privacy. Additionally, the module is versatile, accepting a range of file formats from PDFs and images to spreadsheets and word documents. Notably, employees can also access and view their files through the Employee App, promoting transparency and ease of access. In essence, this module simplifies document management while upholding security and accessibility standards.

Employee App

In the dynamic world of modern work, the WorkForce Employee App emerges as a useful tool for convenience and efficiency. Firstly, it’s more than just an app; it’s a pocket-sized HR department, designed to streamline your work life. Whether you’re glancing at your work schedule, reviewing your pay, or initiating a leave request, this app has you covered. Moreover, its user-friendly interface ensures that even those less tech-savvy can navigate with ease. Recognizing the importance of quick access in today’s fast-paced environment, the app offers employees a straightforward way to manage work-related tasks anytime, anywhere. In essence, the WorkForce Employee App is your go-to tool for a more organized and efficient work experience. Read more about the Employee App.

Biometric Clocking Devices

In the evolving landscape of workplace management, WorkForce’s Biometric Clocking Devices stand out as a blend of innovation and efficiency. Firstly, these devices, offered by DataByte, harness advanced technology to swiftly recognize unique identifiers like faces and fingerprints. This ensures employees can clock in promptly, eliminating wait times. Moreover, the devices come equipped with a backup battery, ensuring uninterrupted operation even during power outages. Furthermore, the choice of clocking in—be it via face, fingerprint, or RFID card—offers flexibility to users. The integration of biometrics not only streamlines attendance but also bolsters security, ensuring only authorized individuals gain access. In essence, these devices offer a reliable, user-friendly solution to modern time-tracking challenges, promoting accuracy and accountability in the workplace. Read more about our Biometric Clocking Devices.

Reporting and API

At the heart of the WorkForce Cloud HR system lies our belief: your data should always be at your fingertips. Firstly, our system provides a range of pre-defined reports, ensuring quick access to vital business information. Moreover, for those seeking a more hands-on approach, data can be effortlessly exported to spreadsheets, allowing easy customization. Furthermore, integration is a breeze; our system harmoniously syncs with nearly any contemporary application boasting an API. Additionally, transitioning to WorkForce is smooth, thanks to our robust data import function. In essence, our Reports and API features prioritize accessibility, flexibility, and user empowerment.

Support and Training

At DataByte Ltd, we believe in not just offering solutions but also ensuring our users harness their full potential. Firstly, our dedicated support team is always on standby, ready to assist with any queries or challenges. Moreover, we provide comprehensive training options tailored to different user needs, ensuring a smooth onboarding process. Furthermore, our training modules are designed to be intuitive, making the learning curve gentle yet effective. In essence, with DataByte’s Support and Training, users are equipped with both the tools and the knowledge to optimize their experience with the WorkForce Cloud HR System. Click here to contact our Customer Support Team. You can also view our online documentation.

Learn More

DataByte’s WorkForce Cloud HR Suite offers a myriad of advantages for organizations seeking to streamline their HR processes and improve overall efficiency. This comprehensive solution centralizes essential HR functions, such as applicant tracking, employee performance management, and payroll processing, enabling HR teams to manage these tasks with ease. Leveraging advanced analytics and reporting tools, WorkForce People empowers HR professionals to make data-driven decisions that contribute to better workforce planning and management.

Please feel free to contact us if you would like to learn more about the WorkFroce HR Suite.